FROM THE FIELD: Preet Amin
One of the most common conversations we have during the audits starts with: “we’re not legally required to do that”
In many cases, that may be true. However, the company’s own safety program, policies, or procedures may say something different.
Many companies choose to go beyond the minimum requirements of the Manitoba Workplace Safety and Health Act and Regulation. This demonstrates a strong commitment to safety and is something we encourage. The important thing to understand is that once those requirements are documented, they become part of the company’s safety management system.
What we commonly see
A company may choose to:
- Conduct workplace inspection more frequently than required
- Complete pre-use inspection before each shift
- Perform annual competency evaluations
- Hold emergency response drills on a regular schedule
These are all positive safety practices
How auditors view it
During an audit, we assess:
- Compliance with applicable legislation
- Compliance with the company’s own documented requirements
If a policy states that workplace inspections will be completed, there should be records showing that inspection occurred. If a procedure requires annual competency evaluation, supporting documentation should be available.
A simple question to ask: are we doing what our policies say we’re doing?
If the answer is no, consider:
- Updating the policy to reflect current practices; or
- Improving the process to meet the documented requirement
Key takeaway
Going above and beyond legislative requirements is not a problem. In fact, it often strengthens a safety program. The key is ensuring that your policies, practices, and documentation all align.
