COR AUDIT LATE SUBMISSION POLICY
*Coming into effect Jan 1, 2025
Policy Overview
This policy outlines the requirements for COR® certified organizations regarding the submission of maintenance and re-certification audits. Upon achieving COR® certification, organizations are assigned a COR® certification number and a certification date. These dates establish when future maintenance and re-certification audits must be submitted to maintain COR® status of good standing. The MHCA WorkSafely team will inform the organization of their maintenance and re-certification dates immediately after certification and at the start of each new cycle. A cycle spans from the date of certification (or re-certification) to its expiry three years later.
MHCA WorkSafely requires all maintenance audits to be submitted on the first day of the month in which they are due. For instance, if your COR® certification date is April 15th, your maintenance audit is due by April 1st.
Extensions
Organizations may request an audit extension before the first day of the month in which their audit is due by filling out the Audit Extension Request Form available on our website. Requests submitted after the due date won’t be accepted. Extensions are granted based on extenuating circumstances only, excluding reasons like high workload or forgetting the certification date.
Extensions will only be granted once per audit cycle (audit cycle is 3 years).
If MHCA WorkSafely approves an extension, the audit must be submitted by the new deadline. Failure to submit by this deadline will result in de-certification and ineligibility for the prevention rebate. Organizations will need to reapply for COR certification.
Late Submissions
If MHCA WorkSafely does not receive an audit by the due date without an approved extension, an admin fee will be imposed. To request an extension, organizations must complete the Audit Extension Request Form on our website.
Should the audit not be submitted by the final submission date (the last day of the month of the due date), the organization will lose its COR® status and become de-certified, making them ineligible for the prevention rebate and requiring re-application for certification.
Late Submission Admin Fee
If an extension has not been approved, a late submission fee of $200 will be applied for submissions handed in after the first of the month. This fee must be paid in full before any audit submission is accepted.
